CodeCord.xyz

Privacy Policy

Introduction

This Privacy Policy explains how CodeCord ("we", "us", "our") collects, uses, and protects your information when you use our Discord bot and website. By using our services, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Automatically Collected Information:

  • Discord Server IDs where the bot is installed
  • Discord User IDs for authentication purposes
  • Command usage data for bot functionality and improvements
  • Channel IDs where commands are used

Information You Provide:

  • GitHub repository metadata (including pull request status, issue status, star counts, timestamps, and author information - we never store repository code)
  • Bot configurations and command settings
  • Communications through Discord commands and our support server

GitHub Webhook Data:

When you configure GitHub webhooks, we process (but do not store) webhook event data which may include:

  • Repository event metadata (pull requests, issues, workflow runs, etc.)
  • User actions and interactions within repositories
  • Any additional data included in webhook payloads

We only store configuration data related to webhook processing, such as:

  • Notification preferences and settings
  • Channel mappings for notifications
  • Template configurations for message formatting

Important: You are responsible for configuring webhook settings to prevent sending sensitive data. While we do not store webhook payload contents, you should still ensure no sensitive information is included in the webhooks.

Legal Basis for Processing

We process your information under the following legal bases:

  • Performance of our services agreement with you
  • Your consent when explicitly provided
  • Legitimate interests in improving and securing our services
  • Compliance with legal obligations

How We Use Your Information

We use the collected information to:

  • Provide Discord bot functionality including code formatting, GitHub integration, and regex tools
  • Authenticate users and manage feature access
  • Process and respond to bot commands
  • Monitor command usage to improve bot functionality
  • Maintain bot configurations per server

Data Retention

We retain your information indefinitely to provide our services, unless you specifically request its deletion. This includes:

  • Server and user IDs
  • Command usage data
  • GitHub repository metadata
  • Bot configurations and settings

Upon request, we will delete your data from our systems. Note that this may affect the bot's functionality in your server.

Data Storage and Security

While we implement security measures to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We continuously work to improve our security practices, which include:

  • Encryption of data in transit
  • Regular security assessments and updates
  • Access controls and authentication requirements

Cookies and Tracking

Our website uses essential cookies for authentication and security purposes. We do not use tracking cookies or third-party analytics services. The essential cookies we use are:

  • Session cookies for maintaining your login state
  • Security cookies for preventing cross-site request forgery

Third-Party Services

We integrate with the following third-party services to provide our functionality:

We do not share your data with any third parties. When we integrate with GitHub, we only store repository metadata (such as pull request status, issue status, star counts, timestamps, and authors) and never store any code or sensitive repository content.

Data Processing

All data processing occurs within our own infrastructure. We do not transfer your data internationally or to third parties. Your data is used solely for providing and improving our Discord bot services.

Your Rights

Under applicable data protection laws, you have the following rights:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Remove the bot from your server at any time

Children's Privacy

Our services are not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us.

Contact Us

For any questions about this Privacy Policy or to exercise your rights, please contact us:

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

Last updated: February 2024